Castle Club Rules

Based on values of respect and camaraderie, the Castle Club is dedicated to continuous improvement of its facilities and services. We firmly believe that sport is a vehicle for social bonding and personal development, and we strive to make every visit enriching and memorable for our members and their families.

We count on you to contribute to the good atmosphere of the club by respecting the rules below.

SECTION I

Article 1

This Regulation shall apply in the facilities and annexes of the sports complex « WEZEMBEEK CLUB SPORTS » also referred to as « Castle Club » – Houtsniplan, 16 – Woodcock Av, 16 – 1970 Wezembeek-Oppem – Belgium

This regulation applies to all persons who attend the sports complex as a user in any capacity: club member, student or trainee, simple visitor, club employees, etc. The latter list is not exhaustive.

This Regulation shall apply without prejudice to specific regulations applicable to certain specific installations. In the event of contradiction, the special provisions shall prevail.

Article 2

This Regulation shall be posted within the club and on its website. Each user acknowledges that they have read the regulations, accepts the terms and undertakes to comply with all general or specific requirements of the specific installations. Each user also undertakes to enforce the club's rules by their guests. The member acknowledges having visited the facilities prior to registration.

Section II: Directorate of the Sports Centre

 

Article 3

The sports complex is managed daily by its administrators. The management and employees of the sports complex are responsible for the physical execution of decisions taken by the administrators and ensure compliance with the regulations in force. They also ensure the daily functioning of the sports complex for the benefit of all users.

Any matter not covered by this Regulation shall be decided unilaterally by the manager of the Castle Club sports complex, Mr Hendrik Van den Borre.

Section III: Conditions of access

Article 4

Access to facilities is strictly restricted to members of the club in order of membership or to students who are regularly enrolled in courses organized within the club.
Each user has a strictly personal badge or QR-Code that he/she must use to record each of his/her visits to the club by indicating the activity(s) he/she will be performing.
In case of loss or forgetfulness of the badge, a package of 5 euros will be requested for the replacement of the badge. Otherwise, management reserves the right to refuse access to facilities.

Article 5

Any user can access the facilities of the sports complex by prior payment of fees, admission fees and prices for access to activities.
Current rates are posted at the club reception or on the club's website.

The entry fee is payable on the first registration and will be payable if the contribution is not renewed within two months of its expiry.

Unless previously stated, the club's activities are reserved for users only. Members may be accompanied by guests, under their responsibility, by paying the fees set out in the applicable tariff.

Only management reserves the right to authorize access to facilities to non-members by payment of an entry fee under the current tariff.
The spouses of the members are considered guests as well as the players, parents and supporters of the visiting teams.
The responsible persons accompanying the children or young users must announce themselves at the reception and remain in the common parts of the facilities.

Facilities can also be accessed:
1. persons belonging to a group identified as such, a sports club or an educational institution provided that such group, club or institution is in payment order, that such persons are recorded on the attendance form – or digital equivalent – of their group, club or institution and that they comply with the schedule of the group, club or institution and the section assigned to them;
2. persons authorized by the Directorate of the Sports Complex to access the facilities free of charge because of the particular circumstances, in particular the need to access the facilities for repairs, maintenance or deliveries, etc.

Article 6

Sports activities can present certain risks that users must know and accept. It is their responsibility to ensure that their doctor is able to practice the club's sports disciplines.

Article 7

Those taking training must have paid the total sum of the cycle to access the course unless specifically waived by management.
Any lost sessions may only be recovered by presentation of a medical certificate and only during the relevant cycle.
Registration fees as a member or other user will not be reimbursed in case of absences except for a permanent move abroad for professional reasons, provided they are notified 3 months in advance.
Missed sessions or periods due to illness may only be recovered during the relevant cycle and upon presentation of a medical certificate of contraindication to sports activities of a minimum duration of four weeks.

Article 8

The facilities of the sports complexes are accessible according to the schedule displayed at the entrance of the complexes.
If operational or managerial requirements so require, the management of the sports complex may order a change in the schedule or the temporary closure of one or more facilities without any compensation or damage being claimed by any person.

Article 9

1. Animals, whether or not accompanied, are not allowed inside the outdoor premises or facilities, including cafeterias, of the sports complex.
2. By way of derogation from point 6 1 the presence of:
– dogs accompanying visually impaired persons, or requiring assistance
– law enforcement dogs, as part of the exercise of missions,
– dogs of registered caretakers, in carrying out missions specifically entrusted to them in agreement with the municipality or the Autonomous Authority of Sports and duly authorized by the competent authority to make use of them.

Article 10

Use of changing rooms is free during sports activities. After use, users are asked to leave the locker open to allow other people to benefit from the same service.
Under no circumstances may the sports centre be held responsible for any disappearance or theft of any object within its facilities.

Section IV: Rules of occupation

Article 11

Those who access the facilities must constantly engage in reasonable and prudent behaviour.
They shall ensure that they do not commit any recklessness that might affect their own safety or that of others.
They shall also ensure that no damage to the facilities or furniture made available is done voluntarily or not.
In particular, it is strictly prohibited:
1. engage in hazardous or non-hazardous exercises in the planned activities in the sectors envisaged;
2. shouting or disturbing order;
3. smoking in premises accessible to the public.

Article 12

Opening times and use of spaces:
Access to Castle Club spaces is permitted during established hours of operation. Each user must scrupulously respect these schedules, whether regular or specific.

Use of Vestiaries:
The dedicated changing rooms (men and women) are exclusively reserved for dressing and undressing operations, in accordance with the opening hours of the Club.

Special provisions:
In the course of organised activities (groups, schools, etc.), some changing rooms or premises may be temporarily booked at the Exclusive use. Members are required to comply with these provisions displayed at the entrance of each locker room, as a reminder:

 

Opening hours of changing rooms and saunas (8h-22h)

Small changing rooms (👨/👩) are permanently open from 8am to 10pm.

 

Obligations of attendants:

Group leaders undertake to:

• Verify that the locker rooms or premises available to them are fully free before use;
• Ensure strict compliance with allocated slots.

Article 13

Users are required to respect the duration of use corresponding to the amount of the entry fees they paid as set out in the tariff.
Any overrun exposes users to paying additional entry fees, each period started being due.

Article 14

In order to avoid accidents and a rapid deterioration of equipment, users are required to inform the management of sports complexes as soon as possible of any defects in equipment.

Article 15

Any equipment brought to sports facilities by users is at their own risk and with prior authorisation from the management of sports complexes.

 

Section V: Special provisions applicable to sports groups, clubs and educational institutions

Article 16

Groups identified as such, sports clubs and educational institutions may access the facilities of the sports complex, if necessary outside the opening hours to the public, subject to prior reservation and payment of entry fees in accordance with the agreed terms.
Any cancellation of the reservation must be made in writing, at least 24 hours before the expected date of occupancy.
Otherwise, cancellation will not be taken into account and entry fees will have to be paid.

Article 17

Groups, sports clubs or educational institutions which use the facilities of sports complexes must, in advance, designate a major person who is responsible to the club for the application of this Regulation.
The person referred to in paragraph 1 shall be personally responsible for the discipline and supervision of the members of the group, club or educational institution throughout the period of use of the facilities.

Article 18

Groups, sports clubs or educational institutions using the facilities of sports complexes must have their liability covered by an insurance policy.

Article 19

Only sports instructors who are duly recognised by the club management are allowed to provide coaching or training within the facilities. Users can under no circumstances organise training without the approval of the management.

Section VI: Penalties and final provisions

Article 20

Failures to comply with this Regulation shall be noted by the Directorate of the Sports Complex in the course of its tasks.

Article 21

Persons who, because of their behaviour, interfere with the proper functioning of the facilities or who fail to comply with the regulatory requirements and recommendations made to them by any qualified person, may be expelled from the facilities without reimbursement of the fees and contributions.

Article 22

The Directorate of the Sports Centre disclaims any liability for theft, loss or damage of personal objects or equipment belonging to persons attending the facilities, whether in their individual capacity or in the context of a group, club or educational institution.

Article 23

Each group, club or educational institution is responsible for any deterioration that it will or will not have caused by the head of one or more of its members.

Article 24

The Directorate of the Sports Centre shall not be liable for any accident caused by the individual users or by any group, club or educational institution.

Article 25

This Regulation will be posted permanently in the facilities of the sports complexes and on the club's website: www.castleclub.be